Data Protection
In Ballyshannon Squash Club we collect only the following information when you join:
Your first name and surname.
Your mobile number.
Your e-mail address
Your postal address
We send an email to confirm your membership and also reminders about club activities/updates.
We pass on your name, e-mail address, postal address, gender, age category (senior or junior) and your playing category (competitive or social) when we register you with the National Governing Body, Irish Squash. They use your age and player category to determine the rate of the affiliation fee payable and communicate on Irish Squash matters through your e-mail address.
As a matter of routine the treasurer, the secretary and the club captains would have a membership list comprising name, mobile number and e-mail address. The data controller and data processor would usually be the treasurer and the secretary. In the case of juniors (players U19) we routinely send communications to their parents / guardians only.
When you log on to the club website you can find the mobile phone numbers and e-mail addresses of the players in the club. This is to facilitate members making contact with each other. Should you prefer to be excluded from this please let us know.
As part of the usual e-mail protocol we send mailing lists using Bcc so that your e-mail address won’t appear on any bulk e-mail sent by the club.
We never pass on your information to anyone else for any purpose.
Policy 2018-2019
USE AND DISCLOSURE OF INFORMATION
1. Data will be kept only for clear and legal purposes.
2. All Data will be processed fairly and in keeping with the purposes for which it was obtained.
3. Data will not be used, disclosed or processed in any manner incompatible with the purposes for which it was obtained.
4. Under no circumstances will lists of member data/information (i.e. mailing lists or database information) be disclosed to a third party for that third party’s exploitation or use.
CONSENT
By submitting your personal information to us, you signify your consent to our using the information provided in the manner described above.
RETENTION
1. Data will be kept for no longer than is necessary for the primary purpose for which it was obtained. In the case of lapsed members, a facility is provided to unsubscribe from future communications.
2. Data will be retained for any period required by law.
ACCESS REQUESTS
To make an access request, please contact Ballyshannon Squash and an Access Request Form will be sent to you. Email: info@ballyshannonsquash.ie
PRIVACY POLICY CHANGES
If we decide to change our Privacy Policy for the site, we will post those changes on the site so that you will always know what information we gather, how we might use that information, and whether we will disclose it to anyone. If, at any time, you have questions or concerns about our Privacy Policy, please email us at info@ballyshannonsquash.ie